Cold Email Infrastructure: Avoiding Data Breaches
Cold email systems are critical for outreach but can expose businesses to data breaches if not properly secured. With 91% of cyberattacks originating from email and breaches costing U.S. companies an average of $9.44 million, choosing the right infrastructure is essential. This article compares three solutions - Mailforge, Infraforge, and Primeforge - focusing on their security, scalability, compliance, and costs.
Key Takeaways:
- Mailforge: Affordable shared setup, easy to scale, but higher security risks due to shared infrastructure. Costs $2–$3 per mailbox/month.
- Infraforge: Private infrastructure with dedicated IPs, strong security, and full control. Better for businesses prioritizing protection. Costs $651/month for 200 mailboxes.
- Primeforge: Combines Google Workspace/Microsoft 365 with U.S.-based IPs. Ideal for U.S.-focused campaigns but less flexible globally. Custom pricing.
Quick Comparison:
| Feature | Mailforge | Infraforge | Primeforge |
|---|---|---|---|
| Security | Shared risk | Dedicated IPs | Relies on third-party providers |
| Cost (200 mailboxes) | $484/month | $651/month | Custom pricing |
| Setup Complexity | Low | Moderate | Low |
| Customization | Limited | High | Moderate |
| Geographic Focus | Global | Global | U.S.-centric |
Each option suits different needs: Mailforge is budget-friendly, Infraforge prioritizes security, and Primeforge targets U.S. campaigns. Select based on your goals, risk tolerance, and budget.
1. Mailforge
Mailforge is a shared cold email infrastructure platform trusted by over 10,000 businesses around the globe. It enables companies to set up and manage hundreds - or even thousands - of domains and mailboxes in under 10 minutes. This quick setup makes it an attractive option for businesses looking to scale their email operations efficiently and securely. Let’s dive into its key features, including security, scalability, compliance, and cost savings.
Security Features
Mailforge prioritizes data protection with multiple layers of security designed to tackle vulnerabilities commonly associated with cold email systems.
"Privacy and security are of utmost importance to Salesforge... and we strive to ensure that our technical and organizational measures in place respect your data protection rights." [1]
The platform uses advanced electronic, physical, and managerial safeguards to protect user data. All host servers are located in the European Union, ensuring data sovereignty and access control limited to authorized personnel.
For added security, Mailforge offers SSL and domain masking at $2 per domain per month (monthly billing) or $6 annually. This feature protects domains by enabling secure redirection and masking, reducing the risk of data exposure. Additionally, its automated DNS setup configures DMARC, SPF, and DKIM records based on industry standards, significantly minimizing the chances of email spoofing or unauthorized access.
Scalability
Mailforge’s shared infrastructure model makes it easy for businesses to scale their operations without the hassle of managing individual servers. Pricing is straightforward, with costs ranging between $2–$3 per mailbox per month (or $13 per month if billed annually). For companies operating 200 or more mailboxes, this pricing structure can lead to substantial savings.
"We often hear 10x improvement as a target one among startups. When it comes to cold email infrastructure setup, Mailforge provides 100x improvement! Procedures that usually took hours (setting DKIM, SPF, etc. records) for multiple domains now take a few minutes. Mailforge is also cost-efficient since you spend per mailbox ~3 times less than with Gmail. The support team replies in minutes and is happy to sort out issues proactively! Highly recommended for any organization where streamlined cold email infrastructure setup and scaling processes are needed." – Karlo Binda, Founder, Leadsnack.co
The platform also supports bulk DNS updates and allows users to manage multiple workspaces. This is especially beneficial for agencies handling multiple clients or enterprises running separate outreach campaigns.
Compliance
Mailforge ensures that its operations align with regulatory standards, giving users peace of mind regarding data control and privacy. It complies with the European General Data Protection Regulation (GDPR), empowering users to maintain control over their personal data as data controllers while the platform acts as a data processor.
Retention policies include storing service data for up to three years after account closure, marketing data for three years from the last interaction, and evidentiary data for five years. For EU-based customers, Mailforge provides Data Processing Addendums (DPAs), allowing users to update, delete, or request the removal of their data directly through the platform or by contacting support.
Cost Efficiency
Mailforge delivers cost savings by automating tasks like DNS configuration and email authentication, reducing the need for dedicated IT resources. Its shared infrastructure model spreads security and maintenance costs across users, making enterprise-grade features accessible to businesses of all sizes.
"The simplicity and the automation in the buying process of domains, DNS setting, inbox creation, forwarding, etc. Everything in one place. And when I had any doubts, the team through chat or Slack solved it really quickly! I was hesitant because I’d only used Google Workspace, but my results have been great since using Mailforge!" – Isabella L., Founder, Let's Fearlessly Grow
Mailforge’s compatibility with any email-sending software ensures businesses can continue using their existing tools without vendor lock-in, making transitions seamless and quick.
2. Infraforge
Infraforge offers a private, dedicated cold email infrastructure, giving businesses full control over their email security and performance. For companies where data protection is critical, Infraforge's isolated setup provides a powerful solution. Unlike shared platforms, it features dedicated IP addresses, unlimited mailboxes, and advanced tools like multi-IP provisioning.
Security Features
Infraforge's private infrastructure adds multiple security layers, making it highly effective against data breaches. By using dedicated IP addresses and automated DNS configuration, Infraforge ensures your email reputation is isolated and your data remains secure. This setup helps maintain consistent email deliverability while reducing vulnerabilities.
The platform integrates industry-standard authentication protocols. For instance, DMARC reduces successful phishing attempts by 90%, while DKIM lowers the risk of email tampering by 30%.
Another standout feature is SSL domain masking, which protects your primary brand during cold outreach. This creates a secure separation between your main domain and outreach efforts, minimizing brand damage risks in case of security issues. Additionally, Infraforge's dedicated infrastructure and domain isolation keep your email operations entirely separate from others.
To enhance data protection, Infraforge employs secure server storage and industry-standard practices, including advanced encoding methods to protect sensitive payment and credit card details. In the event of a breach, users are promptly notified, and swift action is taken to mitigate risks.
Scalability
Infraforge is built to grow with your business. It supports unlimited domains, mailboxes, and flexible multi-IP provisioning, allowing you to scale safely without compromising your sender reputation. Bulk DNS updates simplify management, saving time and reducing configuration errors.
The platform's quick 5-minute setup eliminates the delays often associated with traditional email infrastructure. Automated DNS configuration further removes technical hurdles, making it easier to expand your campaigns efficiently.
"Infraforge is the ultimate solution to scale your outreach without compromising on deliverability and retaining full control over your set up and security."
This scalability not only supports growth but also leads to meaningful cost savings.
Cost Efficiency
Infraforge combines premium features with affordability. For businesses managing 200 mailboxes, Infraforge costs $651 per month - significantly less than Google Workspace ($1,680 per month) or Microsoft 365 ($1,200 per month). That’s up to 61% in savings compared to Google Workspace.
The platform's unlimited mailbox feature eliminates the need for per-user licensing fees, which can quickly add up with traditional email services.
Compliance
Infraforge upholds strict compliance standards, particularly for data protection. Its servers are exclusively located within the European Union, ensuring data sovereignty and helping EU-based organizations meet GDPR requirements.
Under its clear data processing framework, users act as data controllers while Infraforge serves as the data processor. This setup lets users exercise their rights - such as rectifying, erasing, or being forgotten - through the platform's support system, helping them fulfill their compliance obligations.
3. Primeforge
Primeforge focuses on providing Google Workspace and Microsoft 365 mailboxes with US IP addresses, making it a go-to solution for businesses targeting the US market. This setup not only helps build trust with US-based prospects but also ensures a secure cold email infrastructure to guard against data breaches.
Security Features
Cyberattacks result in massive financial losses worldwide, making strong security measures essential. Primeforge addresses this by using proprietary encryption methods tailored specifically for the US market. Sensitive financial data is protected through secure server storage, with access restricted to authorized personnel only. If a breach occurs, Primeforge promises immediate action, notifying users, neutralizing threats, and pursuing legal measures when necessary.
"Salesforge undertakes to take all pertinent precautions in order to preserve the security of the data and, in particular, to protect them against any accidental or unlawful destruction, accidental loss, corruption, unauthorized circulation or access, as well as against any other form of unlawful processing or disclosure to unauthorized persons."
These security practices are further supported by rigorous compliance protocols, ensuring your data remains safe throughout its entire lifecycle.
Compliance
Primeforge’s US-centric framework adheres to strict global compliance standards. While respecting EU data sovereignty, it also meets international data protection requirements critical for operating in the US market. When users create email campaigns or manage contact lists, Primeforge acts as the data processor, while users retain control as data controllers. Personal data is kept for no more than three years after account closure, and marketing data is retained for three years from the last interaction or collection. For businesses using Google integrations, Primeforge complies with the Google API Services User Data Policy.
"Your privacy is important to us at Salesforge. We respect your privacy regarding any information we may collect from you across our website."
This strong compliance framework complements Primeforge’s security features, creating a reliable system for businesses operating in the US.
Cost Efficiency
By combining Google Workspace and Microsoft 365 with US IP addresses, Primeforge offers a cost-effective solution for targeted outreach. This approach eliminates the need for businesses - especially international ones - to establish physical operations in the US or manage complex technical infrastructures. It’s a streamlined way to tap into the US market without unnecessary expenses or complications.
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Advantages and Disadvantages
When it comes to preventing data breaches, each cold email infrastructure solution offers its own set of strengths and challenges. Let’s break down the trade-offs to help you make an informed decision.
Mailforge stands out for its affordability, costing just $2–3 per mailbox per month. This makes it a great fit for startups and small businesses. However, its shared infrastructure can be a double-edged sword. While cost-effective, the shared setup increases security risks - poor practices by one user can impact the entire network's security and deliverability.
"Mailforge is also cost-efficient since you spend per mailbox ~3 times less than with Gmail." - Kostas Zhukov, Founder & CEO ChatPoint
Infraforge, on the other hand, provides unmatched security and customization. With dedicated IPs and full control over configurations, it minimizes exposure to data breaches and allows for advanced adjustments. The downside? It’s more expensive and requires technical expertise to manage effectively.
"If you're serious about outreach and want the best tool in the market, Infraforge is the only choice." - Rahul Lakhaney, Former VP, Gartner, now CEO @ Enrich.so and Maximise
Primeforge integrates Google Workspace and Microsoft 365 with U.S.-based IPs, which helps build trust with U.S. prospects while maintaining strong security measures. It also simplifies compliance with both U.S. and international data protection standards. However, its focus on the U.S. market limits its appeal for global campaigns, and its reliance on third-party email providers introduces additional security considerations.
Here’s a quick comparison of the key features:
| Feature | Mailforge | Infraforge | Primeforge |
|---|---|---|---|
| Security Control | Shared risk | Full control | Dependent on third-party providers |
| Cost (200 mailboxes) | $484/month | $651/month | Custom pricing |
| Setup Complexity | Low | Moderate | Low |
| Customization | Limited | Extensive | Moderate |
| Geographic Focus | Global | Global | U.S.-centric |
The right choice depends on your business’s needs, risk tolerance, and growth stage. If you’re expecting a high volume of spam reports, Mailforge’s shared infrastructure might be more forgiving. For those prioritizing security and strict deliverability practices, Infraforge’s isolated environment is a better fit. Meanwhile, Primeforge strikes a balance for businesses targeting the U.S. market, offering strong security and compliance with a geographic focus. Each platform has its own trade-offs, so finding the right one is key to scaling your outreach while keeping data breaches at bay.
Final Recommendations
When choosing your cold email infrastructure, it's crucial to balance security, cost, and your business needs.
Start by addressing your security requirements. If your business deals with sensitive information or operates in a regulated industry, prioritize platforms that offer strong access controls and encryption. For example, organizations using role-based access controls (RBAC) have reported a 55% drop in unauthorized access incidents.
"The reality is, prevention is really about limiting exposure and risk through multi-layered security practices." - Rob Pope, Senior Product Manager - Security, Ricoh
Next, think about your budget. For businesses looking for an affordable entry point, Mailforge is a budget-friendly option. Its shared infrastructure is designed to handle higher volumes of spam reports, but keep in mind that shared environments come with added security considerations.
For organizations prioritizing security and deliverability, Infraforge offers a private infrastructure with dedicated IPs, giving you greater control over email reputation and security settings. At approximately $2.50 per mailbox per month with a private IP, it’s a solid choice for businesses that can't compromise on security.
If your campaigns are U.S.-focused, Primeforge integrates seamlessly with Google Workspace and Microsoft 365, using U.S.-based IP addresses to build local trust. This makes it easier to comply with U.S. data protection standards.
Beyond selecting the right platform, adopting secure practices is non-negotiable. Implement multi-factor authentication, encrypt data both at rest and in transit, conduct regular security assessments, and maintain a reliable backup and recovery plan. Companies that perform regular security risk assessments report 50% fewer successful cyberattacks.
Finally, consider your growth plans and technical capabilities. If you anticipate rapid scaling, evaluate the level of expertise required for each platform. Mailforge and Primeforge are easier to set up, while Infraforge offers more customization but may demand advanced technical skills.
Choose the platform that aligns with your priorities - Mailforge for affordability, Infraforge for enhanced security, or Primeforge for a U.S.-centric approach - while keeping your risk tolerance, budget, and operational needs in mind. No system is entirely immune to breaches, but by combining the right platform with sound security practices, you can minimize risks and create a scalable, secure foundation for your cold email campaigns.
FAQs
What security features should I prioritize in a cold email infrastructure to prevent data breaches?
To guard against data breaches, focus on using strong encryption for data at rest and during transmission. Pair this with multi-factor authentication (MFA) to protect user accounts, and apply role-based permissions to limit access to sensitive systems, ensuring only the right individuals can interact with critical data.
On top of that, enforce strict password policies, deploy email firewalls to block malicious activity, and invest in cybersecurity training for your team. These steps go a long way in protecting sensitive information and minimizing the chances of unauthorized access or cyberattacks.
How does using shared vs. private email infrastructure affect security and the risk of data breaches?
The decision between shared and private email infrastructure can significantly impact security and the potential for data breaches. Shared infrastructure, often built for scalability and ease of use, is typically more budget-friendly and efficient. However, because multiple users share the same resources, it comes with added risks, such as reputation damage or data leaks caused by others on the system.
In contrast, a private email infrastructure provides a higher level of security by keeping your operations completely separate from other users. This setup allows for greater control, stronger defenses against breaches, and is particularly suited for managing sensitive data or handling large-scale email campaigns. While shared systems can meet the needs of many businesses, private solutions are often the better choice for those who place a premium on security and data protection.
What should businesses consider when balancing cost, security, and scalability in their cold email setup?
When selecting a cold email infrastructure, businesses need to balance cost, security, and scalability to align with their objectives. Shared infrastructure can be an excellent choice for those starting out. It's budget-friendly and easy to scale, making it a smart option for businesses aiming to grow quickly without committing to hefty upfront costs.
For companies handling large email volumes or seeking greater control, private infrastructure is a better fit. It offers stronger security measures, multi-IP provisioning, and advanced customization capabilities. While it comes with a higher price tag, it provides improved deliverability and ensures compliance as your campaigns expand.
To scale effectively, focus on solutions that simplify technical challenges, maintain domain health, and allow smooth management of multiple domains and mailboxes. These elements are key to achieving consistent results and confidence in your email outreach.