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We Tested 3 Best ScaledMail Alternatives in 2025: Here’s Our Findings

By
Manav Singh
November 6, 2025
•
5 min read
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We took a closer look at three setups that fix what ScaledMail misses - with dedicated IPs, automatic DNS setup, built-in warm-up, and real-time deliverability tracking.

In this blog, I’ll share what we found and which setup worked best for scaling cold email safely and affordably.

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TL;DR – 3 Best ScaledMail Alternatives in 2025

  • Mailforge – Fastest setup, strong deliverability, and affordable pricing ($13–15 per mailbox).

  • Infraforge – Best for advanced infra with dedicated IPs, API access, and pre-warmed mailboxes.

  • Saleshandy – All-in-one outreach tool with lead finder, AI sequences, and inbox placement testing.

Why Consider ScaledMail Alternatives?

ScaledMail gives you a strong foundation, Google and Microsoft inboxes with pre-set DNS, isolated tenants, and IPs that rotate every 15 days. 

But as you start sending at scale, a few limits show up:

1. Rotating IPs Can Affect Long-Term Reputation

ScaledMail uses Microsoft tenants with IP addresses that rotate every 15 days for security and reliability. 

While this setup helps prevent blacklisting, it also means your sender reputation may periodically reset, making consistent inbox placement harder to maintain over time compared to providers that offer fixed or reputation-managed IPs.

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2. Domain Management Isn’t Fully Automated

ScaledMail gives you two options:

  • You can purchase domains directly through ScaledMail, and even “age” them for later use.

  • Or you can bring your own domains from registrars like GoDaddy or Namecheap.

However, both options involve manual coordination with ScaledMail’s team for DNS and inbox setup. Unlike alternatives, there’s no one-click automated provisioning or instant domain purchase workflow.

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3. Warm-Up Is Optional and Partly Manual

ScaledMail allows you to start sending immediately (up to 2 emails per day per account), but recommends a two-week warm-up period to improve deliverability.

While they offer guidance and flexibility (“warm up or start right away”), ScaledMail does not provide ongoing automated warm-up management; the process is more user-driven. 

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4. Limited Built-In Deliverability Analytics

ScaledMail focuses on providing the technical foundation, domains, inboxes, DNS records (SPF, DKIM, DMARC), rather than deep analytics. 

There’s no built-in real-time inbox placement tracking or sender reputation dashboard inside the platform. Users who need granular deliverability insights typically rely on third-party monitoring tools.

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5. Emphasis on Manual Setup and White-Glove Support

ScaledMail’s “white-glove” onboarding is a plus for non-technical users but may feel slow or manual for teams that want to self-manage and scale instantly. 

Setup typically takes a few days, whereas some competitors provide instant automated deployments for new inboxes.

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So while ScaledMail sets up a clean, reliable foundation, teams that want automated scaling, built-in warm-up, and live deliverability insights often turn to more advanced alternatives that cover the full cold email workflow.

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How Propeller Scaled from 500 to 10,000+ Customers with Mailforge

Read the full case study →

See how to replicate the same results for your business. 

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How We Picked the Best ScaledMail Alternatives

When we tested each tool, we kept things simple and looked at what really matters in day-to-day cold email.

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  • Strong inbox performance and reputation protection over time.

  • Automation for warm-up and engagement.

  • Frictionless scaling to hundreds of domains and mailboxes.

  • Solid infrastructure control with private/reputation-managed IPs and automatic DNS, SPF, DKIM, DMARC, and SSL.

  • Consistent inbox placement across Gmail, Outlook, and business domains.

  • Real-time deliverability analytics showing inbox placement, spam rates, and sender reputation.

  • Transparent, predictable pricing that scales fairly.

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 ScaledMail Competitors: Quick Comparison Table

Factor

ScaledMail

Mailforge

Infraforge

Saleshandy

Type

Private cold email infrastructure (Microsoft tenants)

Cold email infrastructure (shared IP)

Private cold email infrastructure (dedicated IPs)

All-in-one outreach & automation platform

Setup Time

Around 3–4 days (manual provisioning)

5–10 minutes

5–10 minutes

24–48 hrs

DNS & Authentication

Manually handled by team (SPF, DKIM, DMARC)

Fully automated (SPF, DKIM, DMARC)

Fully automated (SPF, DKIM, DMARC)

Automated only with the Inframail add-on

Infrastructure Type

Private isolated Microsoft tenants (rotating IPs)

Distributed shared setup

Private dedicated IP setup

Shared by default; dedicated via add-on

Warm-Up

Day-1 sending allowed; manual warm-up suggested

Pre-warmed mailboxes

Auto warm-up included

Auto warm-up included

Deliverability Tracking

No real-time dashboard

Built-in deliverability optimization

Real-time monitoring & alerts

Inbox placement test & analytics

SSL & Domain Masking

Included

Included

Included

Available through an add-on

Scaling

Limited mailbox scaling per tenant

Unlimited mailboxes, bulk DNS updates

Unlimited mailboxes, private control

Unlimited outreach accounts, infra scaling via add-on

API Access

Not available

Not available

Available

Available (limited)

Pricing

$45–$842/month (based on package)

$2–$3 per mailbox/month

$3–$4 per mailbox/month

$2.5–$4 per account/month (+ $299 add-on for infra)

Ideal For

Teams that prefer a Microsoft-based setup with privacy but slower deployment

Teams that want fast, affordable, zero-setup infrastructure

Teams that need full control, privacy & top deliverability

Teams that want all-in-one outreach with optional infra

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  1. Mailforge

Mailforge is a cold email infrastructure tool that lets you set up and manage hundreds of domains and mailboxes in just a few minutes, using a shared infrastructure optimized for cold outreach.

Alt text:- Mailforg- Best ScaledMail alternative for fastest setup and deliverability

It takes care of everything for you, from SPF, DKIM, and DMARC to SSL and domain masking, so your emails are ready to send right away. 

It also works smoothly with Salesforge and other outreach tools, so you can plug it into your existing setup and start scaling instantly.

Mailforge’s Most Relevant Features

How Mailforge Compares to ScaledMail

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Category

ScaledMail (from your facts)

Mailforge (from your text)

Setup time

Infrastructure delivered in ~4 days

Ready in minutes (about 5 minutes)

DNS & records

Team handles SPF, DKIM, DMARC (white-glove setup)

Automatic DNS setup (SPF, DKIM, DMARC, custom tracking); bulk DNS updates

Domain provisioning

Buy via ScaledMail (can “age” domains) or bring your own; ScaledMail sets up DNS + inboxes

Create hundreds of domains & mailboxes; domain transferring; multiple workspaces

Warm-up

Day-1 sending allowed (2 emails/day/account); ~2-week warm-up recommended

No built-in warmup, warm-up available (within the Forge stack)

Infrastructure model

Separate, isolated tenants; Microsoft tenant IP rotates every 15 days

Distributed/shared IP pool built for cold outreach

Accounts/compatibility

Google & Microsoft accounts provided

Works with any sending software; compatible with Salesforge

Scaling guidance/limits

~49 users per Microsoft domain; per-inbox caps: Microsoft up to 15/day, Google up to 25/day (incl. warm-up)

Unlimited mailboxes; multiple workspaces; fast bulk setup

Deliverability tooling

No in-app real-time deliverability dashboard mentioned

Emphasis on deliverability, SSL & Domain Masking, and reputation safeguards 

Pricing

Tiered plans from $45 to $842/month (package-dependent)

$3 → $2 per mailbox per month

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Mailforge Pricing

  • $2–$3 per mailbox/month, depending on whether you pay monthly or yearly.

  • You’ll need at least 10 mailboxes to start.

  • Domains cost $14/year (.com).

  • Optional SSL and domain masking:$2/month or $6/year per domain.

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Pros

  • Super quick setup, you can start sending in minutes without touching DNS records.


Alt text:- mailforge user compliment about quick setup

  • Much cheaper than using Google or Outlook mailboxes for outreach.

  • As you grow, you can add more mailboxes or domains anytime without needing to start over.

“Setting up new domains and mailboxes is quick, and they stay portable-if we ever change tools, we can take everything with us without drama.”-Colin Graham, Trustpilot.

  • It fits right into your workflow, so you can keep using your favorite outreach tools without changing how you work.

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Cons

  • Runs on shared IPs, so it’s not as private as dedicated setups like Infraforge.

  • Doesn’t include built-in analytics for tracking opens or replies.

  • Not ideal for very large companies that need dedicated IPs or compliance features.

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  1. Infraforge

Infraforge is a private cold email infrastructure platform that gives you full control over deliverability with dedicated IPs, automated DNS setup, and pre-warmed mailboxes.

Alt text:- Infrsforge- Best ScaledMail alternative for Dedicated infrastructure

Built for teams that want to scale big without landing in spam, Infraforge lets you create thousands of domains and mailboxes on private infrastructure with SSL, proxies, and real-time monitoring. 

Infraforge’s Most Relevant Features

  • Dedicated IPs for each setup to keep reputation isolated

  • Automated DNS, SPF, DKIM, and DMARC setup for every domain

  • Option to buy Pre-warmed mailboxes.

  • Real-time deliverability monitoring and alerts

  • Multi-IP provisioning and sender rotation for safety

  • SSL and domain masking for security and brand protection

  • Multiple workspaces and a centralized Masterbox dashboard

  • API access for advanced automation and integrations.

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How Infraforge Compares to ScaledMail

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Category

ScaledMail 

Infraforge 

Setup time

Infrastructure delivered in ~4 days

Ready in 5–10 minutes

DNS & records

Team handles SPF, DKIM, DMARC (white-glove setup)

Automatic DNS setup with SPF, DKIM, DMARC, and bulk DNS updates

Domain provisioning

Buy via ScaledMail or bring your own; team sets up DNS + inboxes

Create unlimited domains and mailboxes, supports domain transferring and multiple workspaces

Warm-up

Day-1 sending allowed (2 emails/day/account); 2-week warm-up recommended

Automated warm-up and pre-warmed mailboxes included

Infrastructure model

Isolated tenants; Microsoft tenant IP rotates every 15 days

Private infrastructure with dedicated IPs, SSL, proxies, and real-time deliverability monitoring

Accounts/compatibility

Google & Microsoft accounts provided

Works with any sending software, integrates with Salesforge, offers API access

Scaling guidance/limits

~49 users per Microsoft domain; inbox caps (MS 15/day, Google 25/day)

Unlimited mailboxes and workspaces, fast bulk setup

Deliverability tooling

No in-app real-time dashboard

Real-time monitoring, alerts, SSL & domain masking for secure sending

Pricing

Tiered plans from $45–$842/month

$4 → $3 per mailbox/month (+ optional add-ons: dedicated IPs, SSL, Masterbox dashboard)

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Infraforge Pricing

  • $3–$4 per mailbox/month, based on billing frequency.

  • Requires a minimum of 10 mailboxes.

  • Domains cost $14/year (.com).

  • Add-ons for advanced control:


    • Dedicated IPs: $99/month each

    • SSL & domain masking: $2/month or $6/year per domain

    • Masterbox dashboard: $7–$9/month per workspace

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Pros

  • Dedicated IPs and private setup give you full control and better deliverability.

  • IP rotation keeps the sender reputation strong.

  • Real-time tracking makes it easy to monitor inbox placement and health.

“Unlike some providers where you constantly worry about downtime or hidden limitations, Infraforge feels dependable. Their monitoring and alerting tools are straightforward yet powerful, which gives me peace of mind.” - user review, Trustpilot

  • SSL, proxies, and masking add security and protect brand identity.

  • Easy to scale with unlimited domains and mailboxes.

  • API makes it flexible for advanced teams or custom integrations.

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Cons

  • Might be too advanced for small teams that don’t need private IPs or complex infrastructure.

  • Doesn’t show email performance or reply analytics; it’s made just for infrastructure, not campaign tracking.

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  1. Saleshandy

Saleshandy is an all-in-one cold email and outreach platform that helps you find leads, automate follow-ups, and track replies

Alt text:- Saleshandy- Best ScaledMail alternative for Outreach

While it includes deliverability tools like auto-warmup, inbox placement testing, and sender rotation, it’s not a dedicated email infrastructure tool by default. 

You’ll need to buy its Email Infrastructure add-on (Inframail) if you want ready-to-send domains, dedicated IPs, or private setups for scaling.

Saleshandy’s Most Relevant Features

Saleshandy offers infrastructure through its Inframail add-on. Here are Inframail features.

  • Dedicated IPs for private sending

  • Ready-to-send secondary domains and email accounts

  • Automated SPF, DKIM, and DMARC setup

  • Lookalike domains for brand-safe scaling

  • Built-in warm-up and sender rotation

  • Up to 50 emails per account per day

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How Saleshandy Compares to ScaledMail

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Category

ScaledMail

Saleshandy 

Setup time

Infrastructure delivered in ~4 days

Instant setup for outreach; infrastructure via Inframail add-on

DNS & records

Team handles SPF, DKIM, DMARC

Automated DNS & authentication only through the Inframail add-on

Domain provisioning

Buy via ScaledMail or bring your own

Purchase or connect domains directly via the Saleshandy dashboard

Warm-up

Day-1 sending allowed; warm-up recommended

Built-in auto-warmup and sender rotation for safe scaling

Infrastructure model

Isolated tenants with IP rotation

Shared IPs by default; dedicated IPs via Inframail add-on ($299/month for 3 IPs)

Accounts/compatibility

Google & Microsoft accounts provided

Works with Google, Outlook, IMAP, and integrates with CRMs and automation tools

Scaling guidance/limits

Limited by users per domain (≈49) and inbox caps

Unlimited outreach accounts; infrastructure scaling through add-ons

Deliverability tooling

No in-app deliverability dashboard

Includes Inbox Placement Testing, Deliverability Suite, and Sender Rotation

Pricing

Tiered plans from $45–$842/month

$2.5 → $4 per account/month (+ $299 Inframail add-on for infrastructure)

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Saleshandy Pricing

  • $2.5–$4 per account/month for the main outreach platform.

  • Inframail add-on: $299/month (includes 3 dedicated IPs).

  • Domains cost $14/year (.com).

  • Base plan includes auto-warmup, sender rotation, inbox placement testing, and access to a 700M+ lead database.

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Pros

  • Everything for cold outreach, lead search, sending, and tracking - in one place.

  • Built-in warmup and deliverability tools help improve inbox placement.

  • The lead database saves hours on prospect research.

  • Great option for agencies and teams that want simplicity and scale.

Cons

  • Not a dedicated infrastructure platform,  you need to pay extra for the Inframail add-on to get private IPs or pre-warmed mailboxes.

  • Shared IPs can limit deliverability consistency at scale.

  • Less control over backend setup compared to tools like Mailforge or Infraforge.

  • Lead data accuracy can vary depending on location and industry.

Conclusion

All three tools bring something different to the table, it really depends on what you’re looking for.

  • Mailforge – Perfect if you want a fast, affordable, and fully automated cold email setup. You can launch in minutes without touching any technical settings.

  • Infraforge – Best for teams that need private infrastructure, dedicated IPs, and pre-warmed mailboxes with real-time monitoring and full control.

  • Saleshandy – Great if you want an all-in-one outreach platform with lead finding, automation, and analytics — though you’ll need a paid add-on for infrastructure.

If your goal is to start sending fast, scale safely, and keep costs low, Mailforge is the smart choice.

Get started with Mailforge, set up domains, DNS, and mailboxes in one click.

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FAQs about ScaledMail Alternatives

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Which ScaledMail alternative is best for startups?

Mailforge is the best choice for startups and small teams because it’s affordable, simple to set up in minutes, and optimized for inbox placement.

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Which alternative offers the most control over email infrastructure?

Infraforge is designed for advanced users, giving you dedicated IPs, bulk DNS updates, pre-warmed mailboxes, and API access to manage high-volume campaigns.

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Is there an all-in-one alternative to ScaledMail?

Yes, Saleshandy combines lead finding, sequencing, tracking, and deliverability tools in one platform, making it a good option if you want outreach automation plus infrastructure.

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Which ScaledMail alternative gives the best deliverability?

For most teams, Mailforge strikes the best balance of speed, cost, and deliverability, making it the most reliable option for cold outreach in 2025.

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