We Tested 3 Best ScaledMail Alternatives in 2025: Here’s Our Findings
We took a closer look at three setups that fix what ScaledMail misses - with dedicated IPs, automatic DNS setup, built-in warm-up, and real-time deliverability tracking.
Each alternative also offers a different setup process, ranging from quick, automated configurations to more manual, customizable options, unlike ScaledMail's more standardized approach.
In this blog, I’ll share what we found and which setup worked best for scaling cold email safely and affordably.
TL;DR – 3 Best ScaledMail Alternatives in 2025
- Mailforge – Fastest setup, strong deliverability, and affordable pricing ($13–15 per mailbox); key features include automated warm-up, detailed analytics, and seamless integration.
- Infraforge – Best for advanced infra with dedicated IPs, API access, and pre-warmed mailboxes; key features include robust infrastructure control, custom domain management, and advanced security options.
- Saleshandy – All-in-one outreach tool with lead finder, AI sequences, and inbox placement testing; key features include multi-channel campaigns, real-time tracking, and advanced personalization.
Why Consider ScaledMail Alternatives?
ScaledMail gives you a strong foundation, Google and Microsoft inboxes with pre-set DNS, isolated tenants, and IPs that rotate every 15 days.
But as you start sending at scale, a few limits show up—especially when it comes to deliverability and compliance practices that are non-negotiable for successful email outreach and cold email campaigns. For high-volume email outreach, it's critical to protect your sender reputation.
Using a dedicated sending domain for cold emails helps protect your main business domain's reputation, ensuring better deliverability and reducing the risk of being flagged as spam.
1. Rotating IPs Can Affect Long-Term Reputation
ScaledMail uses Microsoft tenants with IP addresses that rotate every 15 days for security and reliability.
While this setup helps prevent blacklisting, it also means your sender reputation may periodically reset, making consistent inbox placement harder to maintain over time compared to providers that offer fixed or reputation-managed IPs. Alternatives that provide complete control over your IPs and infrastructure allow for more stable sender reputation and deliverability.
Additionally, frequent IP changes can impact your domain reputation, which is another key factor in email deliverability and inbox placement.
2. Domain Management Isn’t Fully Automated
ScaledMail gives you two options:
- You can purchase domains directly through ScaledMail, and even “age” them for later use.
- Or you can bring your own domains from registrars like GoDaddy or Namecheap.
However, both options involve manual coordination with ScaledMail’s team for DNS and inbox setup, including the entire domain setup process.
To maximize deliverability, it's essential to set up and authenticate your domain properly with SPF, DKIM, and DMARC. Unlike alternatives, there’s no one-click automated provisioning or instant domain purchase workflow.
3. Warm-Up Is Optional and Partly Manual
ScaledMail allows you to start sending immediately (up to 2 emails per day per account), but recommends a two-week warm-up period to improve deliverability.
This 'email warm' process is important for establishing a positive sending reputation and ensuring your emails avoid spam folders.
While they offer guidance and flexibility (“warm up or start right away”), ScaledMail does not provide ongoing automated warm-up management; the process is more user-driven.
4. Limited Built-In Deliverability Analytics
ScaledMail focuses on providing the technical foundation, domains, inboxes, DNS records (SPF, DKIM, DMARC), rather than deep analytics.
There’s no built-in real-time inbox placement tracking or sender reputation dashboard inside the platform. Without these insights, it's harder to ensure your emails consistently land in the inbox rather than the spam folder.
Users who need granular deliverability insights, especially for monitoring cold email deliverability and ensuring their campaigns reach inboxes, typically rely on third-party monitoring tools.
5. Emphasis on Manual Setup and White-Glove Support
ScaledMail’s “white-glove” onboarding is a plus for non-technical users but may feel slow or manual for teams that want to self-manage and scale instantly.
The onboarding process includes a technical setup phase, where email authentication records like SPF, DKIM, and DMARC are configured in your domain’s DNS to ensure deliverability and trust.
Setup typically takes a few days, whereas some competitors provide instant automated deployments for new inboxes.
So while ScaledMail sets up a clean, reliable foundation, teams that want automated scaling, built-in warm-up, and live deliverability insights often turn to more advanced alternatives that cover the full cold email workflow.
How Propeller Scaled from 500 to 10,000+ Customers with Mailforge
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How We Picked the Best ScaledMail Alternatives
When we tested each tool, we kept things simple and looked at what really matters in day-to-day cold email.
For every cold email tool, we evaluated integration with CRM systems, automation capabilities, and how well they streamline workflows.
- Strong inbox performance and reputation protection over time.
- Automation for warm-up and engagement.
- Frictionless scaling to hundreds of domains and mailboxes.
- Solid infrastructure control with private/reputation-managed IPs and automatic DNS, SPF, DKIM, DMARC, and SSL.
- Selecting email providers that offer robust authentication (SPF, DKIM, DMARC) and can support high volume sending for large-scale campaigns.
- Consistent inbox placement across Gmail, Outlook, and business domains.
- Real-time deliverability analytics showing inbox placement, spam rates, and sender reputation.
- Transparent, predictable pricing that scales fairly.
ScaledMail Competitors: Quick Comparison Table
When evaluating ScaledMail alternatives, it’s important to compare different email service providers and their offerings to find the best fit for your outreach needs.
Note: Both Mailforge and Infraforge offer premium inboxes designed for high-volume or enterprise cold email campaigns, providing improved deliverability and helping avoid spam filters. These premium inboxes are suitable for teams seeking higher quality outreach infrastructure.
1. Mailforge
Mailforge is a cold email infrastructure tool that lets you set up and manage hundreds of domains and mailboxes in just a few minutes, using a shared infrastructure optimized for cold outreach and effective lead generation.
It takes care of everything for you, from SPF, DKIM, and DMARC to SSL and domain masking, so your emails are ready to send right away.
It also works smoothly with Salesforge and other outreach tools, so you can plug it into your existing setup and start scaling instantly.
Mailforge’s Most Relevant Features
- Automated setup for DNS, SPF, DKIM, and DMARC
- SSL and domain masking for safe, branded sending
- Bulk domain updates and transfers
- Integration with Google Sheets for streamlined data management and campaign tracking
How Mailforge Compares to ScaledMail
Mailforge Pricing
- $2–$3 per mailbox/month, depending on whether you pay monthly or yearly.
- You’ll need at least 10 mailboxes to start.
- Domains cost $14/year (.com).
- Optional SSL and domain masking:$2/month or $6/year per domain.
Pros
- Super quick setup, you can start sending in minutes without touching DNS records.
- Much cheaper than using Google or Outlook mailboxes for outreach.
- As you grow, you can add more mailboxes or domains anytime without needing to start over.
- Mailforge's deliverability features help ensure your emails land in recipients' inboxes.
“Setting up new domains and mailboxes is quick, and they stay portable-if we ever change tools, we can take everything with us without drama.”-Colin Graham, Trustpilot.
- It fits right into your workflow, so you can keep using your favorite outreach tools without changing how you work.
Cons
- Runs on shared IPs, so it’s not as private as dedicated setups like Infraforge.
- Shared IPs can increase the risk of triggering spam filters, which may impact email deliverability.
- Doesn’t include built-in analytics for tracking opens or replies.
- Not ideal for very large companies that need dedicated IPs or compliance features.
2. Infraforge
Infraforge is a private cold email infrastructure platform that gives you full control over deliverability with dedicated IPs, automated DNS setup, and pre-warmed mailboxes, helping ensure your emails consistently reach the primary inbox for better engagement.
Built for teams that want to scale big without landing in spam, Infraforge lets you create thousands of domains and mailboxes on private infrastructure with SSL, proxies, and real-time monitoring.
Infraforge’s Most Relevant Features
- Dedicated IPs for each setup to keep reputation isolated
- Automated DNS, SPF, DKIM, and DMARC setup for every domain
- Domain forwarding to improve email deliverability and safeguard domain reputation
- Option to buy Pre-warmed mailboxes.
- Real-time deliverability monitoring and alerts
- Multi-IP provisioning and sender rotation for safety
- SSL and domain masking for security and brand protection
- Multiple workspaces and a centralized Masterbox dashboard
- API access for advanced automation and integrations.
How Infraforge Compares to ScaledMail
Infraforge Pricing
- $3–$4 per mailbox/month, based on billing frequency.
- Requires a minimum of 10 mailboxes.
- Domains cost $14/year (.com).
- Add-ons for advanced control:
- Dedicated IPs: $99/month each
- SSL & domain masking: $2/month or $6/year per domain
- Masterbox dashboard: $7–$9/month per workspace
- Dedicated IPs: $99/month each
Pros
- Dedicated IPs and private setup give you full control and better deliverability.
- IP rotation keeps the sender reputation strong.
- Real-time tracking makes it easy to monitor inbox placement and health.
- Infraforge's dedicated infrastructure and monitoring tools result in improved deliverability for cold email campaigns.
“Unlike some providers where you constantly worry about downtime or hidden limitations, Infraforge feels dependable. Their monitoring and alerting tools are straightforward yet powerful, which gives me peace of mind.” - user review, Trustpilot
- SSL, proxies, and masking add security and protect brand identity.
- Easy to scale with unlimited domains and mailboxes.
- API makes it flexible for advanced teams or custom integrations.
Cons
- Might be too advanced for small teams that don’t need private IPs or complex infrastructure.
- Doesn’t show email performance or reply analytics; it’s made just for infrastructure, not campaign tracking.
- Users need to be aware of sending limits when scaling campaigns, as managing these limits is crucial for successful outreach and maintaining sender reputation.
3. Saleshandy
Saleshandy is an all-in-one cold email and outreach platform that helps you find leads, automate follow-ups, and track replies.
It supports a comprehensive multi-channel outreach strategy, allowing you to connect with prospects through various channels for maximum engagement.
Saleshandy also supports A/B testing of different elements, such as subject lines, to help optimize campaign performance and improve response rates.
While it includes deliverability tools like auto-warmup, inbox placement testing, and sender rotation, it’s not a dedicated email infrastructure tool by default.
You’ll need to buy its Email Infrastructure add-on (Inframail) if you want ready-to-send domains, dedicated IPs, or private setups for scaling.
Saleshandy’s Most Relevant Features
Saleshandy offers infrastructure through its Inframail add-on. Here are Inframail features.
- Dedicated IPs for private sending
- Ready-to-send secondary domains and email accounts
- Automated SPF, DKIM, and DMARC setup
- Lookalike domains for brand-safe scaling
- Built-in warm-up and sender rotation
- Up to 50 emails per account per day
- Multi-channel outreach capabilities, including email, LinkedIn, and SMS
How Saleshandy Compares to ScaledMail
Saleshandy Pricing
- $2.5–$4 per account/month for the main outreach platform.
- Inframail add-on: $299/month (includes 3 dedicated IPs).
- Domains cost $14/year (.com).
- Base plan includes auto-warmup, sender rotation, inbox placement testing, and access to a 700M+ lead database.
Pros
- Everything for cold outreach, lead search, sending, and tracking - in one place.
- Built-in warmup and deliverability tools help improve inbox placement.
- The lead database saves hours on prospect research.
- Enables users to send personalized emails to improve engagement and response rates.
- Great option for agencies and teams that want simplicity and scale.
Cons
- Not a dedicated infrastructure platform, you need to pay extra for the Inframail add-on to get private IPs or pre-warmed mailboxes.
- Shared IPs can limit deliverability consistency at scale and increase the risk of emails landing in the spam folder.
- Less control over backend setup compared to tools like Mailforge or Infraforge.
- Lead data accuracy can vary depending on location and industry.
Conclusion
All three tools bring something different to the table, it really depends on what you’re looking for and the type of cold email campaigns you want to run.
- Mailforge – Perfect if you want a fast, affordable, and fully automated cold email setup. Ideal for launching effective cold email campaigns in minutes without touching any technical settings.
- Infraforge – Best for teams that need private infrastructure, dedicated IPs, and pre-warmed mailboxes with real-time monitoring and full control, making it suitable for optimizing and scaling cold email campaigns.
- Saleshandy – Great if you want an all-in-one outreach platform with lead finding, automation, and analytics — though you’ll need a paid add-on for infrastructure. This makes it a strong choice for managing and analyzing cold email campaigns from start to finish.
If your goal is to start sending fast, scale safely, and keep costs low is the smart choice.
Get started with Mailforge, set up domains, DNS, and mailboxes in one click.